Jakob Bayen KG

Jakob Bayen KG

A beverage wholesaler has run its entire business on one ERP since 2014

Jakob Bayen KG, a beverage wholesaler, has run its whole business on iDempiere since 2014: purchasing, warehouse, bottles and deposits, route planning, delivery and billing. It is BX Service's longest-running implementation. It handles around 1,600 orders a month with deliveries across North Rhine-Westphalia and has been upgraded from iDempiere 6 to the current LTS release, iDempiere 13.

Thomas Bayen, Managing Director of Jakob Bayen KG, is a co-founder of BX Service GmbH.

Industry
Beverage wholesale
Location
Krefeld, Germany
Live since
2014

The situation: a trade with processes of its own

Jakob Bayen KG is a beverage wholesaler. Besides purchasing, warehouse and billing, its business depends on processes specific to the trade: bottles and deposits, route planning and delivery.

The yard of Jakob Bayen KG in Krefeld seen from above: stacked beverage crates and kegs, delivery trucks, and the company sign "Jakob Bayen Getränke-Fachgrosshandel".
The yard of Jakob Bayen KG in Krefeld: beverage crates, kegs and delivery trucks.

The solution: the whole business in iDempiere, trade specifics included

BX Service modelled the specifics of beverage wholesale in iDempiere from the start, as a regular part of the system rather than as special cases. iDempiere covers purchasing, warehouse, bottles and deposits, route planning, delivery and billing.

Route planning shows what this means day to day. With our plugin for iDempiere, the system proposes optimised routes; the dispatcher checks and adjusts them on a planning board that shows each truck's load against its capacity. A map traces every route and flags stops that sit in the wrong tour by the colour of their pin.

The installation has moved with the business for more than ten years and has been upgraded from iDempiere 6 to the current LTS release, iDempiere 13.

Tour planning board: one column per tour, each showing the number of delivery notes, the load in tonnes and the capacity utilisation, with overloaded tours marked in red; the stops are listed as cards below.
The planning board: one column per tour, with each truck's load against its capacity. Example data.
Day map of all tours around Krefeld, Moers and Neuss: each tour is drawn as a coloured route with numbered stops, next to a list of tours with their load.
The day map: every tour traced as a route in its own colour, with its stops numbered in order.

Results

  • Since 2014

    the whole business runs on iDempiere

  • ~1,600

    orders a month

  • NRW

    deliveries across North Rhine-Westphalia

  • 6 → 13

    upgraded from iDempiere 6 to the current LTS release

Since 2014 we have run our entire beverage wholesale business on iDempiere: purchasing, warehouse, bottles and deposits, route planning, delivery and billing. BX Service did not treat the specifics of our trade as special cases, but modelled them properly in the system from day one. For more than ten years the system has carried us through every change in our business, and whenever a problem came up, we had someone to turn to who could genuinely solve it. We wanted other companies to have that experience too. That is why I co-founded BX Service.

Translated from German (translation approved by the client)

Thomas Bayen

Managing Director, Jakob Bayen KG

Krefeld, Germany

Co-founder of BX Service GmbH

What this means for a company like yours

If your business depends on processes specific to your trade, they can be modelled in iDempiere as a regular part of the system. Beverage wholesale is one example, not a limit: the same approach applies to any business.

Does your trade have processes of its own?

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